Whether you are preparing an oral presentation, a poster or an e-poster presentation, your commitment to following these guidelines not only ensures a seamless experience but also contributes to the overall quality of the event.
Guidelines for Chairs and Speakers
To Chairpersons
Chairpersons are requested to be seated in the Next Chairperson's Seat 15 minutes before your session. The seat is on the right of the room.
Your punctuality would be highly appreciated.
To Speakers
Oral Presentation
All speakers are requested to register your presentation data at PC Preview Center 30 minutes before your session.
All speakers are requested to be seated in the Next Speaker's Seat 15 minutes before your session.
Your punctuality would be highly appreciated.
Allocated time
Keynote Speech, Plenary Session, Symposium
Your presentation time is informed you by congress secretariat.
Oral session
10 minutes for presentation, 5 minutes for Q&A
Your punctuality would be highly appreciated.
Please follow the Chairperson’s lead under any circumstances.
PC Preview Center
Place
Room H, 1F, Kyoto International Conference Center
Date and Time
| Sep 2 (Tue) | 9:00-16:30 |
|---|---|
| Sep 3 (Wed) | 7:30-17:30 |
| Sep 4 (The) | 7:30-17:30 |
| Sep 5 (Fri) | 7:30-16:00 |
| Sep 6 (Sat) | 8:00-11:00 |
- Please come to PC Preview Center to register and check your presentation data 30 minutes before your session.
- Please bring your presentation data on a USB flash memory stick, or on a laptop itself. Please preview your data even if you bring your own laptop.
- If you bring USB flash memory stick, please allow the operator to download / copy it to the server. The secretariat will take responsibility to delete the data after the meeting.
- Please come by and register your data by the day before your presentation if you have a presentation in early morning session.
【NOTE】
- Macintosh users are required to bring your own laptop.
- If video data is included in the presentation data, please bring your own laptop.
- PowerPoint is the only application accepted.
- You must provide COI notification at the second slide of your presentation data if you have Conflict of Interest (COI).
Instructions if you bring media
- All equipment is compliant for Windows. Please note that it is not compatible with Macintosh.
- Please bring your laptop if you create your presentation data by Macintosh.
- Tablet or smartphone, such as iPad is NOT available.
- 16:9 is recommended for your presentation data, but 4:3 is also available.
- Please use standard fonts such as Arial, Century, Times New Roman, etc.
- If you are using video data, please bring your own laptop.
To have it linked with PowerPoint, please save your data in the same folder.
Please make sure to check your data on a different computer to see whether the data can be played without any errors. - There should be only your presentation data saved in your media.
- Please check your copied data on other PC beforehand to avoid copying the wrong data.
- Please check your data with Virus Scanner.
- Please be sure to bring your back-up data with you.
- Your presentation data will be deleted by congress after your presentation is finished automatically.
Instructions if you bring your own laptop
- Please cancel the password, screensaver, and power-saving settings in advance.
- The connection for the output connector "HDMI." (See illustration on the right) is available. If you have a different output connector, please bring an appropriate conversion connector.
- Please remember to bring your computer’s AC adapter.
- Please make sure to prepare a back-up data on media though it is saved in your PC.
- After the preview at PC Preview Desk, please take the laptop with you to the Computer Operation Desk 15 minutes before your presentation. The Operation Desk is located at the front left side of the room for your session.
Posters
Posters will be available for viewing throughout the duration of the meeting.
| Sep 3 (Wed) | 9:00-18:00 |
|---|---|
| Sep 4 (Thu) | 9:00-17:30 |
| Sep 5 (Fri) | 9:00-17:00 |
| Sep 6 (Sat) | 9:00-12:00 |
Set Up / Removal Times
| Set Up | Upon arrival at the poster venue, please display your poster on the panel marked with your presentation No. |
|---|---|
| Presentation | Sep 3 (Wed) 18:00-19:00 Sep 4 (Thu) 17:30-18:30 |
| Removal | Sep 6 (Sat) 12:00-14:00 |
Preparation of Posters
Poster presenters are kindly requested to print their poster.- A poster number（20cm × 20cm）and pushpins to mount posters will be provided to each presenter. A footstool is available in the Poster Session area. Each author is requested to display the title, authors' affiliations and author's name at the top right of the poster board, within an area of 70cm wide by 20cm high.
- The poster should contain the COI disclosure statement.
- Adhesive tape and glue are not allowed to use to mount posters.
- Please note that posters not removed by the designated removal time will be discarded.
e-Posters
e-posters will be available for viewing throughout the duration of the meeting.
| Sep 3 (Wed) | 9:00-19:00 |
|---|---|
| Sep 4 (Thu) | 9:00-18:30 |
| Sep 5 (Fri) | 9:00-17:00 |
| Sep 6 (Sat) | 9:00-12:00 |
There will be no verbal presentations or discussions for e-Poster presentations.
All presenters of e-Posters are required to submit their presentation data in advance.
Please refer to the "Registration of e-Poster data" page for information on how to submit your presentation data.
*The information page will be available soon.