Submission Period

From: Thu. February 20, 2025

Abstracts have to be submitted exclusively online.

• Submission of Late-breaking Abstracts: June 2 - June 20, 2025, 11:59 PM (JST)
• Please note that abstracts already submitted will not be accepted as Late-breaking abstracts.

Abstract Submission Guidance

• All abstracts must be submitted in English.
• Abstract title: up to 25 words
• Abstract body: up to 400 words
• Affiliation: up to 10
• Co-authors: up to 15
• Abstracts must not contain any graphics, tables, pictures, or other types of figures.
• Regarding abstract submission alerts, such as "Please enter【Abstract Body】in half-width characters," it is displayed when the characters are not half-width or when symbols are used.
  When using symbols, please refer to the abstract submission page and character code table here, and type/paste the respective code at the positions where you want to place them.

Abstract Topics and Presentation Styles

Please select your first and second categories as mandatory, and your third choice as optional for the categories in which you would prefer to present. You may also specify the preference for oral or poster. Please note that the Program Committee will make the final allocation when the abstract is accepted.

Travel Award

Abstracts (both oral and poster) submitted by young researchers will be reviewed by the ICIEM 2025 committee members. Ten applicants who have submitted outstanding abstracts will be selected for Travel Award by the organizing committee. To qualify for the award, you must not have any commercial grants or support.

• JPY 300,000 of travel support will be given to 10 applicants.
• Applicants must be young overseas doctors/researchers who live outside of Japan. Applicants MUST be under 40 years of age as of 2 September 2025.
• To Apply, tick "Apply for Travel Award" when submitting your abstract.
• Only selected recipients will be notified by e-mail by the end of June 2025.

Notification of Acceptance

All abstracts will be reviewed and selected by the Program Committee. Notification of acceptance will be sent via e-mail to the corresponding author in mid-June 2025.

How We Handle Personal Information

ICIEM 2025 entrusts the collecting, storing, and handling of the personal information provided to us, to Proactive Inc.
The personal information that you provide through the online submission system will be used for the following purposes only:

• to answer your inquiries regarding the meeting.
• to send you the notification of review results.
• to post your names, affiliations, presentation titles and abstracts on the official website and publish the program book / meeting APP.

Abstract Submission

View or Modify the Submitted Abstract

You can view or modify your submitted abstract only during the abstract submission period. Please type your submission number and password to login.