For Chairs and Speakers
- Conflicts of Interest (COI) Disclosure
- For Chairs and Speakers
- Session Details
- Speakers’ Desk
- For PC / Mac Presenters
- Presentation Data Creation Guidelines
- Precautions for Bringing Your Own Laptop
- Poster Presentation
Conflicts of Interest (COI) Disclosure
All chairs and speakers must disclose their conflicts of interest (COI disclosure).
Please disclose conflicts of interest using the slide template, and referring to the following sample slide.
- All chairs required to disclose COI in a slide when starting the session.
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- Please check in your COI disclosure slide data at Speakers' Desk.
- All oral presentations must include a COI disclosure slide on the second page of their presentation.
- All poster presentations must include COI information on the bottom right of their poster panel.
Conflicts of Interest (COI) Disclosure by Speakers
The presenter (the first author) and the principal investigator must disclose the name of any company or for-profit organization related to medicine they have a relationship with, defined as follows: in the following items (3) to (9), (11), (12), exceeding separately stipulated criteria, and (1), (2), (10), (13) if met. The subject period is from January 1, 2019 - December 31, 2021. In addition, any COI from January 1, 2022 to December 31, 2022 that are directly related to study presented must also be disclosed.
Conflicts of Interest (COI) Disclosure by Chairs
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- Please check in your COI disclosure slide data at Speakers' Desk.
Disclose your COI according to the following COI template. The period covered is from January 1, 2020 - December 31, 2022.
Contact Information for Conflicts of Interest
The Secretariat of the Japanese Society of Medical Oncology
E-mail: support[A]jsmo[D]or[D]jp( Please change [A]to @ and [D] to . )
Please enter “COI matters” in the title box of your inquiry e-mail.
For Chairs and Speakers
- As a general rule, chairs and speakers are advised to come to the venue.
- Please be sure to keep to time in the session without delay.
- As for details about presentation time, discussion time, and the language used for presentation, please refer to the list in the following Session Details.
- Chairs need to be seated at the Next Chair’s Seat at the front right of the session rooms 15 minutes prior to the session.
- Speakers are advised to complete data registration at Speakers’ desk, 30 minutes prior to the session. All speakers need to be seated at the Next Speaker’s Seat 15 minutes prior to the presentation.
Session Details *As of January 24, 2023
There are some sessions with two or more descriptions in “Presentation Time” or “Q&A Time.” This implies that the allotted time differs depending on the presenter. For such sessions, please check the notifications from the Congress Secretariat.
| Sesson # | Session Style | Abstract Number |
Presentation Time |
Q&A time | General Discussion |
Discussant Presentation |
Interpretation | Language of presentation |
Language of Slides |
|---|---|---|---|---|---|---|---|---|---|
| Anniversary Lecture | AL | 40min. (including Q&A) |
– | – | – | Japanese | English | ||
| Special Lecture | SL | 60min. (including Q&A) |
– | – | – | Japanese | English | ||
| AJS | ASCO/JSMO Joint Symposium |
AJS-1~4 | 20min./15min. | 5min. | – | – | – | English | English |
| EJS | ESMO/JSMO Joint Symposium |
EJS-1~4 | 17min./20min. | 3min./5min. | – | – | – | English | English |
| APJS | Asia-Pacific/JSMO Joint Symposium |
APJS-1~4 | 17min./20min. | 3min./5min. | – | – | – | English | English |
| SJS | SIOG/JSMO Joint Symposium |
SJS-1~4 | 8min./25min./20min. | 3min. | – | – | English/ Japanese* |
English | |
| DJS | DIA/JSMO Joint Symposium |
DJS-1~4 | 5min./18min. | 2min. | – | – | – | English | English |
| JS01 | Joint Symposium01 (JCA/JSCO/JSMO) |
JS01-1~6 | 13min. | 2min. | – | – | English | English | |
| PSY01 | Presidential Symposium 01 |
PSY01-1~3 | 15min. | – | 30min. | 5min. | – | English/ Japanese* |
English/ Japanese* |
| PSY02 | Presidential Symposium 02 |
PSY02-1~4 | 10min. | 5min. | 30min. | – | – | English/ Japanese* |
English/ Japanese* |
| PSY03 | Presidential Symposium 03 |
PSY03-1~4 | 15min. | 5min. | – | – | – | English | English |
| SY01 | Symposium 01 | SY01-1~4 | 16min. | 5min. | – | – | – | English | English |
| SY03 | Symposium 03 | SY03-1~4 | 15min./20min. | 5min. | – | – | – | English | English |
| SY05 | Symposium 05 | SY05-1~6 | 20min./10min. | 5min./3min. | – | – | English | English | |
| SY06 | Symposium 06 | SY06-1~4 | 20min./10min. | 5min./4min. | 23min. | – | English | English | |
| SY07 | Symposium 07 | SY07-1~5 | 18min./12min. | 4min./3min. | – | – | – | English | English |
| SY09 | Symposium 09 | SY09-1~4 | 20min./10min. | 5min./4min. | 23min. | – | English | English | |
| SY12 | Symposium 12 | SY12-1~4 | 15min. | 4min. | 14min. | – | – | English | English |
| SY13 | Symposium 13 | SY13-1~4 | 15min. | 3min. | 18min. | – | – | English | English |
| SY14 | Symposium 14 | SY14-1~5 | 12min./8min. | 3min./4min. | 24min. | – | – | English | English |
| SY15 | Symposium 15 | SY15-1~4 | 20min./15min. | 5min. | – | – | English | English | |
| SY17 | Symposium 17 | SY17-1~4 | 10min. | 5min. | 30min. | – | – | English | English |
| SY18 | Symposium 18 | SY18-KL | 15min. | 5min. | 70min. | – | English | English | |
| SY19 | Symposium 19 | SY19-1~2 | 30min. | – | – | 15min. | English | English | |
| SY22 | Symposium 22 | SY22-1~5 | 10min./20min./ 15min. |
5min. | – | – | – | English | English |
| SY23 | Symposium 23 | SY23-1~4 | 20min./15min. | 5min. | – | – | – | English | English |
| SY24 | Symposium 24 | SY24-1~2 | 30min./25min. | 5min. | 25min. | – | English | English | |
| SY26 | Symposium 26 | SY26-1~4 | 20min./15min. | 5min. | – | – | – | English | English |
| SY27 | Symposium 27 | SY27-1~4 | 20min./15min. | – | 20min. | – | – | English | English |
| ME01~13/ 15~17 |
Meet the Experts 01~13/15~17 |
ME01~13/ 15~17 |
30min. | 30min. | – | – | – | Information will be provided for each session |
|
| PS1~4 | Presidential Session 1~4 | PS1~4 | 12min. | 7min. | – | 5min. | – | English | English |
| O | Oral Session | – | 10min. | 3min. | – | 5min. | – | Information will be provided for each session |
|
| MO | Mini-Oral Session | – | 6min. | 2min. | – | – | – | Information will be provided for each session |
|
| P | Poster Session | – | Free discussion 45min. |
– | – | – | – | Information will be provided for each session |
|
| EC | JSMO Committee on Education Program |
EC1~6 | 10min. | 2min. | 18min. | – | – | English | English |
Speakers’ Desk
- Speakers’ desks are located at the following venues.
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- Please check in your presentation data.
- *
- Please note that the location of the Speakers’ desk differs depending on the venue where you will have presentation.
- Fukuoka International Congress Center - 3rd Floor (In front of Room 7) Preview desk for Room 7 to 13
- Marine Messe Fukuoka Hall A - Entrance Lobby (1st Floor) Preview desk for Room 1 to 6
Date Time March 16 (Thu) 7:30 am – 5:40 pm March 17 (Fri) 7:00 am – 7:00 pm March 18 (Sat) 7:00 am – 4:00 pm - If you bring the USB drive, PC operator will download/copy the presentation data to the server. Presentation data will be deleted after the meeting.
- For those who will be presenting at the early morning sessions, please register your data on the previous day if possible.
For PC / Mac Presenters
- Please bring your presentation data in USB drive or your own laptop to the desk.
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- If you use Macintosh, you need to bring your own laptop.
- *
- PowerPoint is the only application accepted.
- Please be punctual to the allotted presentation time and follow the chair’s instructions during the session.
Presentation Data Creation Guidelines
- Your presentation slides must be prepared in 16:9 format.
- Operating system on site is Windows 10 (PowerPoint 2013/2021), and it is not compatible with Macintosh.
Please bring your own PC if you use Macintosh. - Please create your presentation slides by referring to the following instructions.
- *1.
- Please use the following versions of Microsoft PowerPoint (Recommended Windows: Ver. 2021)
Windows: 2013/2016/2019/2021/Office365
Macintosh: 2019/2021/Office365 - *2.
- Macintosh users
For the presentation slides created using Keynote, please be sure to convert them into Microsoft PowerPoint, and check if there is any misaligned text or objects by running the slides in PowerPoint.
- Please use the fonts stored in the OS by default.
English: Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, and Georgia - If you use video data, we recommend you to bring your own laptop.
- If you use a video in PowerPoint, please bring video files that can be played with the codecs included in Windows 10 (OS) and Windows Media Player 12, by default. The recommended video file format is WMV/MP4.
- Please do not save other data than your presentation data in the media.
- Please check the data on a different computer to make sure that the presentation data works properly at the venue.
- Please check your data with the latest Virus Scanner in advance.
- Please be sure to bring your back-up data with you.
- Please do not use presenter view for the presentation.
Precautions for Bringing Your Own Laptop
- Please cancel the password, screensaver, and power-saving settings of your computer in advance.
As shown below, we have “Mini D-Sub 15-pin connectors,” or “HDMI cables” for connecting the PC to the projector.
The screen resolution of the projector is Full HD (1920x1080).
If you have a different output connector, please bring an appropriate conversion connector.
Please make sure to bring your own AC adapter.
- Please make sure to bring a back-up data on media.
- After the preview at Speakers’ desk, please bring your laptop to the computer operation desk at the front left side of your session room 15 minutes prior to your presentation.
- If the PC you use for your presentation is a Macintosh PC with Type C connector terminals, please ensure that you create a backup of the presentation using a USB drive or other media.
- Please do not use presenter view for the presentation.
Poster Presentation
This session will be conducted in a free discussion style.
The on-demand streaming service is not available for poster presentation in JSMO2023. (Onsite only)
Please check the following schedule, and prepare the poster for your presentation by referring to the guidelines specified below:
- Posters attached to the display panels will be replaced every day. Please check the day of your presentation, and prepare your poster according to the following guidelines:
March 16 (Thu) March 17 (Fri) March 18 (Sat) Putting up posters 8:00 am - 8:30 am 8:00 am - 8:30 am 8:00 am - 8:30 am Poster display 8:30 am - 1:05 pm
1:50 pm - 5:15 pm8:30 am - 3:25 pm
4:10 pm - 6:30 pm8:30 am - 1:05 pm Free Discussion
(Q&A time)1:05 pm - 1:50 pm 3:25 pm - 4:10 pm 1:05 pm - 1:50 pm Poster removal 5:15 pm - 5:45 pm 6:30 pm - 7:00 pm 1:50 pm - 2:20 pm - Abstract number on the upper left corner will be prepared by the secretariat.
- Pins for putting up posters and ribbon for the presenters are prepared in front of the poster board.
- The poster panel size is 180cm × 90cm.. Please check the following illustration.
- You are advised to wear the ribbon for the presenters, and stand in front of your poster during the Q&A time.
- It is the presenter’s responsibility to remove the posters. Secretariat will dispose of any posters that are left behind after the poster removal time.
- All poster presenters must disclose conflicts of interest.
