Call for Abstracts
Updated Friday, December 8, 2022
The submission for the final, updated late-breaking data for Late-breaking Abstract is now open.
E-mail notification has been sent to those who have already made a provisional registration. Please check your e-mail and submit your abstract by the deadline.
Deadline for submitting the final, updated late-breaking data:
Thursday, December 22, 2022, 5:00 p.m. (JST)
If you wish to submit a new abstract, or if you have difficulty in submitting your abstract by the above deadline, please contact the abstract submission section of Congress Secretariat (endai-jsmo2023[A]convention[D]co[D]jp( Please change [A]to @ and [D] to . )).
- Abstract Submission Period
- Call for Abstracts
- Abstract Young Investigator Award
- Late-breaking Abstracts
- Presidential Session
- Highlight of the Day
- Travel Award
- Publication in "Annals of Oncology"
- Disclosure of Conflict of Interest at 2023 the Japanese Society of Medical Oncology Annual Meeting
- Ethical Principles for Declaring Ethical Matters of your Abstract
- Abstract Submission
- Acceptance/Rejection Notification
- Inquiries for Abstract Submission
submit your abstract to the Japanese website.
Abstract Submission Period
| Noon, Wednesday, June 15, 2022 – Noon, | Thursday, September 15, 2022 (JST) |
| Friday, September 30, 2022 (JST) |
Abstract Submission has been closed. Thank you for your submission!
Friday, September 30, 2022 (JST)
Extended until Fri, Sep 30. We look forward to your submissions!
Abstract Submission has been closed.
Thank you for your submission!
Call for Abstracts
General Abstract (Oral / Poster Presentation)
JSMO2023 accepts abstracts for General Abstract.
The Oral and Poster presentations will be basically given and held on-site.
Please select the abstract category from the list below. (The 1st & 2nd choices are required.)
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| (a) | Abstracts submitted under the “Trials in Progress” category (14-03) will be posted on the program application and handed out to the participants at the venue on the day of the session. |
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Abstract Young Investigator Award
- Age limitation: The first author must be under the age 40 (as of March 18, 2023)
- Once you are nominated as a candidate, you will be requested to submit an electronic data (Powerpoint presentation slides) for review in December 2022. Details will be notified to nominees.
- If you would like to be reviewed as a candidate, please check the box to be reviewed as the candidate for the Abstract Young Investigator Award.
Late-breaking Abstracts
JSMO2023 would like to deepen discussions based on the latest research results. We accept such abstracts as "Late-breaking abstracts".
If you are applying for Late-breaking abstracts, please select "Yes" for the question, "Are you applying for late-breaking abstracts?" and submit an outline and predicted results of your research as interim registration in the abstract text box.
The submission for the final, updated late-breaking data is planned to open in early December, and run till late December 2022.
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- The accepted results are not influenced even if the actual research results were different from your prediction.
Presidential Session
JSMO2023 will select abstracts to be presented in "Presidential Sessions" from the submitted abstracts this year instead of usual Plenary Session. The selection flow is as follows.
Step 1:
The program committee members recommend the following number of abstracts from each category.
38 abstracts in total: 6 abstracts from each Gastrointestinal Cancer and Lung Cancer /Thoracic Cancer, and each 2 abstracts from other category.
Step 2:
Congress president selects 12 abstracts out of 38 abstracts, and the final selection will be made at the program committee.
Highlight of the Day
Of all the presentations on each day, those with the greatest impact will be selected for review the day after the presentation.
Travel Award
Abstracts submitted by young researchers from outside Japan will be reviewed by the JSMO2023 committee members. Those selected presenters will be awarded partial travel grant for their outstanding works. Abstracts authors are encouraged to apply for Travel Award as outlined below:
Award Details
- JPY 50,000–100,000 of travel support to investigators from Asia (depending on the quality of abstract).
- JPY 150,000 of travel support to investigators from others.
- Congress registration to JSMO2023 is waived
- Hotel accommodation while you stay in Japan (Single room for up to four nights).
| Note: | To qualify for the travel award, you must be free of any commercial grants or support. |
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Application Acceptance Period
Noon, Wednesday, June 15, 2022 – Noon, Friday, September 30, 2022, Japan Standard Time (same as the application period for JSMO2023 abstracts)
Eligible Applicants
- Applicants must be young overseas doctors/researchers, who live outside of Japan, age 45 years old or younger, as of March 18, 2023 (the last day of JSMO2023).
- Applicants receiving commercial grant support or financial assistance are ineligible.
How to Apply
Please apply by submitting your abstract from the Submission Page (click the "Submit" button).
Award Notification
Recipients will be notified by e-mail in the middle December 2022.
Publication in "Annals of Oncology"
Abstracts (oral/ poster) submitted in English for JSMO2023 will be published in ESMO/JSMO Scientific Journal, supplement to "Annals of Oncology" (Elsevier).
If you wish to have your abstract published in "Annals of Oncology," please select "Yes".
However, in case that there is any possibility of duplicate publication or encore publication, please refrain from selecting "Yes".
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- Terms to be published in Journal "Annals of Oncology" as to poster presentation:
Oral presentations are free of charge but poster presentations are required 5,000JPY of the posting fee of "Annals of Oncology" in addition to the Congress registration fee.
You can cancel publication of the journal after the acceptance notice.
We will contact you to confirm your final intention when the presentation style is decided.
Disclosure of Conflict of Interest at 2023 the Japanese Society of Medical Oncology Annual Meeting
The presenter (the first author) and the principal investigator must disclose the name of any company or for-profit organization related to medicine they have a relationship with, defined as follows: in the following items (3) to (9), (11), (12), exceeding separately stipulated criteria, and (1), (2), (10), (13) if met. The subject period is from January 1, 2019 - December 31, 2021.
COI Policy (in revision)
Detailed Enforcement Regulations of COI (in revision)
For oral presentation, please use the slide below as a template to disclose conflict of interest.
For poster presentation, please prepare and print out the slide, and put it at lower right of the poster panel.
| 1 | If your study for this presentation is supported by research funds |
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| 2 | If you are or have been an employee of a company and / or a profit-making organization related to medicine |
| 3 | If you have earned > ¥1,000,000 / year as an officer or advisor of a company and/or a profit-making organization related to medicine |
| 4 | If you hold > 5% of the stock of a company and/or a profit-making organization related to medicine, or receive dividends > ¥1,000,000/year |
| 5 | If you have earned > ¥1,000,000/year as a patent fee from a company and / or a profit-making organization related to medicine |
| 6 | If you have earned > ¥500,000/year as a lecture fee from a company and / or a profit-making organization related to medicine |
| 7 | If you have earned > ¥500,000/year as a manuscript fee from a company and / or a profit-making organization related to medicine |
| 8 | If you have received > ¥1,000,000/year as research expenses from a company and / or a profit-making organization related to medicine |
| 9 | If you have received > ¥1,000,000/year as a certain contribution from a company and / or a profit-making organization related to medicine |
| 10 | If you are or have been involved in a certain endowed chair funded by a company and / or a profit-making organization related to medicine |
| 11 | If you have earned > ¥1,000,000/year as a fee for expert comment, judgment or testimony in legal proceedings, or others from a company and / or a profit-making organization related to medicine |
| 12 | If you have received remuneration (travel, gifts, or other in-kind payments not directly related to research) equivalent to > ¥50,000/year from a company and / or a profit-making organization related to medicine |
| 13 | If you are a representative of an organization for clinical study which receives research expenses (donation, contract, others) from a company and/or a profit-making organization related to medicine |
To view the PDF files, you may need, "Adobe Reader " (Download Adobe Reader)
Inquiries regarding COI disclosure
The Secretariat of the Japanese Society of Medical Oncology
E-mail: support[A]jsmo[D]or[D]jp( Please change [A]to @ and [D] to . )
Ethical Principles for Declaring Ethical Matters of your Abstract
In order to review whether your abstract is conformed to the standard of applicable research ethics such as "GCP", "GPSP", "Ethical guidelines on medical research on humans", "Ethical guidelines on research on human genome and gene analysis", etc., JSMO asks you to declare the following items:
The content of your declaration will not affect the acceptance or rejection of your abstract.Please submit to the following:
- Does your study include medical research on human subjects, human material or human data? *Required
- Does your study comply with the Declaration of Helsinki?
- Was your study approved by an institutional review board before starting the research?
Abstract Submission
submit your abstract to the Japanese website.
How to Submit an Abstract
All abstracts must be submitted via web abstract submission system “LaCool”.
Please follow the steps below to register and create your own “My LaCool” account for submission.
- Click “Abstract Submission” button below to create a “My LaCool” account by registering your personal information. To complete your account setting, access via registration URL on the automatic delivery mail sent to your registered email address, set up a password and press “Save” button.
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- You will see your registered email address is used as an original log-in ID. The original log-in ID can be changed when you set up a password.
- Once your account is set up, press “Return to Top Page (My LaCool)”.
You can register your abstract from “New Submission of Papers” button. - Submit abstracts that are prepared according to the guidelines shown below and press “Save” to complete the submission.
- After the submission is completed, you will receive an automatic delivery mail sent to the registered email address. If you are unable to receive the automatic delivery mail, please go back to the submission page and make sure the submission is completed by the “Save” button.
- To confirm/modify/delete/add abstracts during the abstract submission period, log in to “My LaCool”, click your abstract registration number (e7XXXX). After making any changes, please make sure to press “Save” to save added/edited information, or those changes will be discarded.
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- Please set up your e-mail account settings to accept emails from “lacool-send-only@convention.co.jp” and “endai-jsmo2023@convention.co.jp”.
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- It is best to avoid using free email services (gmail, hotmail, etc.), if possible.
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- Notification of Acceptance/Rejection will be sent to the registered e-mail address. To avoid a failed delivery, make sure that the email address is correct and is not mistyped or misspelt.
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- Please make sure to keep your password and log-in ID by yourself. We cannot provide new passwords or ID in any circumstances.
Guideline
We accept abstracts submitted online only through the submission system.
You may enter the submission page from the "Abstract Submission" button at the bottom of this page.
- Author information and abstracts must be submitted in English.
- Abstract title must be up to 120 single-byte characters. (including spaces)
- Abstract text must be up to 2,000 single-byte characters. (including spaces)
- The maximum of 20 authors (first author & co-authors) can be registered.
- The maximum of 20 affiliations (including the affiliation of the first author) can be registered.
- Please structure your abstract as follows:
Background:
Methods:
Results:
Conclusion: - Any chart or diagram cannot be included.
- In the registration page, you will be asked to enter the information such as "Application for Late-breaking abstracts", "Application for Travel Awards", "Publication in Annals of Oncology" as well as COI information.
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- It is recommended that you prepare your abstract text by Word / text file in advance, and then copy it on the registration page.
Acceptance/Rejection Notification
All submitted abstracts will be reviewed by the Peer Review Committee and decided comprehensively based on the study contents, ethical aspects, and etc. You may choose the presentation style (oral or poster) when you submit an abstract. However, please understand that the congress president will make a final decision on the presentation style, presentation session, as well as acceptance/rejection.
Notification of acceptance/rejection will be sent to the first author by email in the middle of December, 2022.
Inquiries for Abstract Submission
c/o Japan Convention Services, Inc.
Fukuoka Daido Seimei Bldg. 12-33, Nishinakasu, Chuoku,
Fukuoka, 810-0002, Japan
E-mail: endai-jsmo2023[A]convention[D]co[D]jp( Please change [A]to @ and [D] to . )
