Speakers of Scientific Program (Oral Style)
Presenters are encouraged to come on-site and give presentation in-person however to web presentation is also available in case you have difficulties joining on-site.
Speakers of Oral Session
Presenters are asked to come on-site and give presentation in-person unless there are unavoidable circumstances. Web presentation is available in case you have difficulties joining on-site.
How to join the session
In-Person
- Only computer presentations will be available.
- Your presentation data must be prepared in English.
- Please list any financial relations with commercial interests and place a slide at the beginning of your presentation data. If there is nothing to be disclosed, presenters are also required to place a slide to demonstrate nothing to disclose.
- Oral Style Presentation Guideline:
- Speaker Ready Desk will be open during the following hours. Speakers are required to present their data at least 30 minutes before the session starts.
A. Bring your presentation data on a USB flash drive to the Speaker Ready Desk. Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are required to bring your own laptop with a HDMI adaptor. *For those wishing to show a movie, please bring your own laptop. You are also required to make sure that your data has not been infected by any virus in advance by using the latest version of the security software.
B. Please review your data at the Speaker Ready Desk and check whether all the data are shown properly.
C. Even if you use your own laptop, you are required to check your presentation data at the Speaker Ready Desk and bring your laptop to the operation desk in your session room, 30 minutes prior to the session starts. Following the conclusion of your session, we will return your laptop at the operation desk.
D. If you need any assistance with the set-up, please do not hesitate to ask for an assistance at the Speaker Ready Desk.
E. When you are next one in line to give your presentation, please be seated on the Next Speakers Seat.
F. IGCC 2023 will not be responsible for any troubles caused by the operation or actions that do not follow the guidelines.
Speaker Ready Desk (411+412, 4F, Convention Center)
| June 14 (Wed) | 11:00 – 18:00 |
|---|---|
| June 15 (Thu) | 7:00 – 17:00 |
| June 16 (Fri) | 7:00 – 17:00 |
| June 17 (Sat) | 7:00 – 12:00 |
OS and Applications
OS: Windows 10
Applications: PowerPoint 2021
Presentation Slide Dimension / Monitor Size (Resolution)
Full HD (1920×1080)
*Please check in advance that all data appear properly.
*Slide sizes are recommended to be in 16:9 format though 4:3 format is also available.
You are welcome to use the IGCC 2023 slide template as well as the COI sample slide below.
Backup Data
Please also bring a backup data on a media (either or USB).
Font
Please use default-setting fonts of Windows 10.
File Name of the Presentation Data
Please write file names in the following manner: “Presentation Number Speaker’s Name”
Movies Data
For those who wish to show a movie, it is recommended to bring your laptop to run the presentation slide. Movies should be prepared in Windows Media Player for Windows users and QuickTime Movie for Macintosh users. Movie data should be saved in the same folder as your presentation data.
Audio
Sound function will be available.
Please notify the Speaker Ready Desk staff that your presentation data contains audio files.
Presentation in the session rooms
When you come up to the stage, your first slide will be projected on the screen automatically.
Any following operations must be self-operated by the speaker. For those who wish to have an operator for PC handlings, please ask for an assistance.
Data Deletion
All data saved into the server will be completely deleted upon the completion of the Congress.
Online
- We will use Zoom meeting system.
- Please share your presentation data by yourself and join the Q&A session and the discussion by virtual live.
- To conduct an audio and video test of the chair and speakers, we would like you to access the designated URL 30 minutes before the session starts. Please refer to the instructions sent individually in advance.
- Please join the zoom meeting in a quiet place with a good internet access and use earphones with a microphone or headset-microphone.
- Operators may turn on or off the microphone and video if networking trouble occurs.
- Your PC may become slow if the other apps and software programs are running. Please make sure to close unnecessary apps and programs.
