JSMO2025: The Japanese Society of Medical Oncology Annual Meeting

Faculty & Presenter Instructions

Conflicts of Interest (COI) Disclosure for Chairs

All chairs required to disclose COI in a slide when starting the session.

COI Disclosure Information for Chairs
Slide Template for Chairs

Disclosure of Conflict of Interest at 2025 the Japanese Society of Medical Oncology Annual Meeting

The presenter (the first author) and the principal investigator must disclose the name of any company or for-profit organization related to medicine they have a relationship with, defined as follows: in the following items (3) to (9), (11), (12), exceeding separately stipulated criteria, and (1), (2), (10), (13) if met. The subject period is from January 1, 2021 - December 31, 2023.

COI Disclosure Information

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COI Policy (in revision)

Detailed Enforcement Regulations of COI (in revision)

For oral presentation, please use the slide below as a template to disclose conflict of interest.
For poster presentation, please prepare and print out the slide, and put it at lower right of the poster panel.

Template of slide

1 If your study for this presentation is supported by research funds
2 If you are or have been an employee of a company and / or a profit-making organization related to medicine
3 If you have earned > ¥1,000,000 / year as an officer or advisor of a company and/or a profit-making organization related to medicine
4 If you hold > ¥5% of the stock of a company and/or a profit-making organization related to medicine, or receive dividends > ¥1,000,000/year
5 If you have earned > ¥1,000,000/year as a patent fee from a company and / or a profit-making organization related to medicine
6 If you have earned > ¥500,000/year as a lecture fee from a company and / or a profit-making organization related to medicine
7 If you have earned > ¥500,000/year as a manuscript fee from a company and / or a profit-making organization related to medicine
8 If you have received > ¥1,000,000/year as research expenses from a company and / or a profit-making organization related to medicine
9 If you have received > ¥1,000,000/year as a certain contribution from a company and / or a profit-making organization related to medicine
10 If you are or have been involved in a certain endowed chair funded by a company and / or a profit-making organization related to medicine
11 If you have earned > ¥1,000,000/year as a fee for expert comment, judgment or testimony in legal proceedings, or others from a company and / or a profit-making organization related to medicine
12 If you have received remuneration (travel, gifts, or other in-kind payments not directly related to research) equivalent to > ¥50,000/year from a company and / or a profit-making organization related to medicine
13 If you are a representative of an organization for clinical study which receives research expenses (donation, contract, others) from a company and/or a profit-making organization related to medicine

Inquiries regarding COI disclosure

The Secretariat of the Japanese Society of Medical Oncology
E-mail: support[A]jsmo[D]or[D]jp( Please change [A]to @ and [D] to . )

Faculty Participation

Chairs, speakers, and discussants are requested to be present in person at the venue (Kobe Convention Center) unless otherwise specified.

Oral Session Progression & On-stage Procedures

  • Please strictly adhere to the session schedule.
  • Chairs should arrive at the designated chair seat at the front-right of the venue 15 minutes before the session starts.
  • Speakers and presenters should complete the data check-in at the Presentation Check-In Desk at least 30 minutes before their presentation and be seated at the next speaker's seat by 15 minutes before their session.
  • For detailed information about the presentation time, discussion time, and language, please refer to the table below.

General Guidelines

  1. Please check-in your presentation data at the "Presentation Check-In Desk" as per the instructions below.
  2. Arrive at the next speaker's seat in the conference room 15 minutes before your scheduled presentation time.
  3. “Presenter View” in PowerPoint is not available.
  4. Strictly adhere to the allocated presentation time.
  5. Please follow the chair's instructions in a session.

Data Check-In for Speakers

  1. Please check-in your presentation data at the Presentation Check-In Desk 30 minutes before your session. For early morning sessions, please kindly check-in your data the day before your presentation.
    *
    Please note that the location of the Presentation Check-In Desk varies depending on your presentation venue.

  2. Please bring your presentation data on a USB flash drive or your laptop. If you are using a Macintosh, please ensure you bring your laptop.

    Presentation Check-in Desk Locations:
    Room 1 to 6: Kobe Portopia Hotel South Wing, 1st Floor Lobby
    Room 7 to 12: Kobe International Conference Center, Entrance Hall, 3rd Floor
    Room 13 to 14: Kobe International Exhibition Hall, Hall No. 2 Building, 2nd Floor

    Hours

    Date Hours
    March 6 (Thu) 8:00 – 17:30
    March 7 (Fri) 7:00 – 17:30
    March 8 (Sat) 7:00 – 16:00
  3. If you bring a USB flash drive, your data will be received at the Presentation Check-In Desk and copied to the server. The data will be responsibly deleted after the conference ends.
    Please ensure the USB flash drive only has your presentation data.
  4. If you bring your own laptop, please refer to the following.

If Bringing Your Own Laptop to present:

  1. Please ensure that your laptop's password, screensaver, power-saving settings, and hot corner settings are removed in advance.
  2. After checking in your data at the Presentation Check-In Desk, bring your laptop to the operator desk located in the front left of the venue 20 minutes before your presentation.
  3. There will be HDMI cables for connecting your laptop to the projector.
  4. The projected resolution is Full HD (1920 × 1080) . If you have different connector types, please bring the necessary adapters by yourself.
  5. Bring your own AC adapter and backup data on media (USB flash drive, etc.).

    Converter Samples

  6. If you are bringing a Macintosh Type-C connector laptop, ensure you have backup data on a USB flash drive.
  7. “Presenter View” in PowerPoint is not available.

Presentation Data Preparation Guidelines

  1. All presenters must provide a conflict of interest disclosure on the second slide of their presentation. Please be sure to check the JSMO 2025 website for details. You can also download a template for the disclosure slide.
  2. The slides should be prepared in a 16:9 format.
  3. The OS installed on the equipment at the venue will be Windows 10, and PowerPoint 2021. If you are using a Macintosh, please be sure to bring your laptop.
  4. Only Microsoft PowerPoint will be allowed for your presentation.
  5. Please use the following versions of Microsoft PowerPoint (recommended: Windows version 2021):
    Windows: 2013/2016/2019/2021/Office 365
    Macintosh: 2019/2021/Office 365
  6. If you are using a Macintosh, please ensure that the presentation slides created in Keynote are converted to Microsoft PowerPoint and check that there are no text misalignments or other issues.
  7. Please use the standard fonts available on the OS: Times New Roman, Arial, Arial Black, Arial Narrow, Century, Century Gothic, Courier, Courier New, or Georgia
  8. If you are using video data, it is recommended that you bring your own laptop as a backup.
  9. If you have a video within PowerPoint, please ensure that the video file can be played with the default codecs in Windows 10 (OS) and Windows Media Player 12. We recommend using WMV or MP4 video file formats.
  10. To prevent copy errors, please check that the data works correctly on another device after creating a copy of the presentation data.
  11. Please use the latest antivirus software to check your data for viruses before submitting it.

Poster Presentation Guidelines

  1. The poster session will be conducted in a free discussion format. There will be no chairs (moderators) assigned.
    Note: There will be no on-demand streaming of the poster presentations available (on-site only).
  2. During the free discussion time, presenters are required to wear the presenter ribbon and stand by their poster to engage in discussions with participants.
  3. The posters should be set up and replaced daily. Please prepare your poster according to the following schedule.
    Date March 6 (Thu) March 7 (Fri) March 8 (Sat)
    Poster Setup 8:00 – 9:00 8:00 – 9:00 8:00 – 9:00
    Poster Display 9:00 – 13:05
    13:50 – 17:10    		 9:00 – 14:05
    14:50 – 17:10    		 9:00 – 13:05
    13:05 – 13:50
    Free Discussion 13:05 – 13:50 14:05 – 14:50 13:05 – 13:50
    Poster Removal 17:10 – 17:40 17:10 – 17:40 13:50 – 14:20
  4. The size of the poster is 1,800mm in width and 900mm in height. Please check the following image for the poster setup.
  5. All poster presenters must include a conflict of interest disclosure at the bottom right of their poster panel. Please confirm the details on the JSMO 2025 website. A template for the disclosure can also be downloaded.
  6. The session number, pushpins for the poster, and the presenter ribbon will be provided by the congress secretariat.
  7. Posters must be removed by the presenter. Posters not removed by the designated time will be disposed of by the congress secretariat.
poster size
Click here to print your poster

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[Secretary]

Department of Gastroenterology and Oncology, Tokushima University Graduate School of Biomedical Sciences 3-18-15, Kuramoto-cho, Tokushima 770-8503, JAPAN

[Congress Secretariat]

c/o Japan Convention Services, Inc.
Email: jsmo2025[A]convention[D]co[D]jp ( Please change [A] to @ and [D] to . )

[JSMO 2025 Registration Support Desk]

E-mail: jsmo2025[A]reg-convention[D]com ( Please change [A] to @ and [D] to . )
10:00–17:00, Monday – Friday Closed on weekends and holidays