Call for Abstracts

Apply for the Travel Awards
and Get up to 150,000 JPY
and free hotel stay!

• Abstract Submission Period
• Call for Abstracts
• JSMO 2025’s virtual session website
• Abstract Young Investigator Award
• Late-breaking Abstracts
• Presidential Session
• Highlight of the Day
• Travel Award
• Publication in "Annals of Oncology"
• Disclosure of Conflict of Interest at 2025 the Japanese Society of Medical Oncology Annual Meeting
• Ethical Principles for Declaring Ethical Matters of your Abstract
• Abstract Submission
• Confirmation / Modification / Deletion of Submitted Abstract & Additional Submission
• Acceptance/Rejection Notification

Abstract Submission Period

Call for Abstracts

General Abstract (Oral / Poster Presentation)

JSMO2025 accepts abstracts for General Abstract.
The Oral and Poster presentations will be given and held on-site.

Please select the abstract category from the list below. (The 1st & 2nd choices are required.)

Abstract Young Investigator Award

• Age limitation: The first author must be under the age 40 (as of March 8, 2025)
• Once you are nominated as a candidate, you will be requested to submit an electronic data (Powerpoint presentation slides) for review in December 2024.
• Details will be notified to nominees.

If you would like to be reviewed as a candidate, please check the box to be reviewed as the candidate for the Abstract Young Investigator Award.

Late-breaking Abstracts

JSMO2025 would like to deepen discussions based on the latest research results. We accept such abstracts as "Late-breaking abstracts".

If you are applying for Late-breaking abstracts, please select "Yes" for the question, "Are you applying for late-breaking abstracts?" and submit an outline and predicted results of your research as interim registration in the abstract text box.
The submission for the final, updated late-breaking data is planned to open in early December, and run till late December 2024.

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The accepted results are not influenced even if the actual research results were different from your prediction.

Presidential Session

JSMO2025 will select abstracts to be presented in "Presidential Sessions" from the submitted abstracts this year instead of usual Plenary Session. The selection flow is as follows.

Step 1:
The program committee members recommend the following number of abstracts from each category.
38 abstracts in total: 6 abstracts from each Gastrointestinal Cancer and Lung Cancer /Thoracic Cancer, and each 2 abstracts from other category.

Step 2:
Congress president selects 12 abstracts out of 38 abstracts, and the final selection will be made at the program committee.

Highlight of the Day

Of all the presentations on each day, those with the greatest impact will be selected for review the day after the presentation.

Travel Award

Abstracts submitted by young researchers from outside Japan will be reviewed by the JSMO2025 committee members. Those selected presenters will be awarded partial travel grant for their outstanding works. Abstracts authors are encouraged to apply for Travel Award as outlined below:

Award Details

• JPY 50,000–100,000 of travel support to investigators from Asia (depending on the quality of abstract).
• JPY 150,000 of travel support to investigators from others.
• Congress registration to JSMO2025 is waived
• Hotel accommodation while you stay in Japan (Single room for up to four nights).

Application Acceptance Period

Noon, Friday, June 14, 2024 – Noon, Tuesday, September 17, 2024 (JST)
Noon, Tuesday, October 1, 2024 (JST)

(same as the application period for JSMO2025 abstracts)

Eligible Applicants

• Applicants must be young overseas doctors / researchers, who live outside of Japan, age 45 years old or younger, as of March 8, 2025 (the last day of JSMO2025).
• Applicants receiving commercial grant support or financial assistance are ineligible

How to Apply

Please apply by submitting your abstract from the Submission Page (click the "Submit" button).

Award Notification

Recipients will be notified by e-mail in the middle December 2024.

Publication in "Annals of Oncology"

Abstracts (oral / poster) submitted in English for JSMO2025 will be published in ESMO/JSMO Scientific Journal, supplement to "Annals of Oncology" (Elsevier).
If you wish to have your abstract published in "Annals of Oncology," please select "Yes".

However, in case that there is any possibility of duplicate publication or encore publication, please refrain from selecting "Yes".

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Terms to be published in Journal "Annals of Oncology" as to poster presentation:

Oral presentations are free of charge but poster presentations are required 5,000JPY of the posting fee of "Annals of Oncology" in addition to the Congress registration fee.

You can cancel publication of the journal after the acceptance notice.
We will contact you to confirm your final intention when the presentation style is decided.

Disclosure of Conflict of Interest at 2025 the Japanese Society of Medical Oncology Annual Meeting

The presenter (the first author) and the principal investigator must disclose the name of any company or for-profit organization related to medicine they have a relationship with, defined as follows: in the following items (3) to (9), (11), (12), exceeding separately stipulated criteria, and (1), (2), (10), (13) if met. The subject period is from January 1, 2021 - December 31, 2023.

To view the PDF files, you may need, "Adobe Reader" (Download Adobe Reader)

COI Policy (in revision)

Detailed Enforcement Regulations of COI (in revision)

For oral presentation, please use the slide below as a template to disclose conflict of interest.
For poster presentation, please prepare and print out the slide, and put it at lower right of the poster panel.

Inquiries regarding COI disclosure

The Secretariat of the Japanese Society of Medical Oncology
E-mail: support[A]jsmo[D]or[D]jp( Please change [A]to @ and [D] to . )

Ethical Principles for Declaring Ethical Matters of your Abstract

In order to review whether your abstract is conformed to the standard of applicable research ethics such as "GCP", "GPSP", "Ethical guidelines on medical research on humans", "Ethical guidelines on research on human genome and gene analysis", etc., JSMO asks you to declare the following items:

The content of your declaration will not affect the acceptance or rejection of your abstract. Please submit to the following:

1. Does your study include medical research on human subjects, human material or human data? *Required
2. Does your study comply with the Declaration of Helsinki?
3. Was your study approved by an institutional review board before starting the research?

Abstract Submission

Important note to those whose study includes Japanese participants.
Previously, you had been directed to the Japanese website, however, the guideline has changed.
From now on, please access the English website for all submissions.

Guideline

We accept abstracts submitted online only through the submission system.
You may enter the submission page from "Abstract Submission" button at the bottom of this page.

1. Author information and abstracts must be submitted in English.
2. Abstract title must be up to 120 single-byte characters.(including spaces)
3. Abstract text must be up to 2,000 single-byte characters.(including spaces)
4. The maximum of 20 authors (first author & co-authors) can be registered.
5. The maximum of 20 affiliations (including the affiliation of the first author) can be registered.
6. Please structure your abstract as follows:
   Background:
   Methods:
   Results:
   Conclusion:
7. Any chart or diagram cannot be included.
8. In the registration page, you will be asked to enter the information such as "application for Young Investigator Award",
   "application for Travel Award", "about in Encore Abstract", "about Presented Abstract",
   "application for Late-breaking abstracts", "publication in Annals of Oncology" as well as COI information.

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It is recommended that you prepare your abstract text by Word/ text file in advance, and then copy it on the registration page.

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After completing the abstract submission, the abstract registration ID number and your password will be sent to the first author’s email address. The ID number and password will be required to confirm/modify/delete/add abstracts. Please be sure to enter the correct e-mail address. Please be sure to keep the ID number and password by yourself. The congress secretariat will NOT keep track of your information.

Confirmation / Modification / Deletion of Submitted Abstract & Additional Submission

You can access to confirm/modify/delete/add abstracts during the abstract submission period.
The ID number and password will be required to enter the page (confirm/modify/delete/add abstracts).

Acceptance/Rejection Notification

All submitted abstracts will be reviewed by the Peer Review Committee and decided comprehensively based on the study contents, ethical aspects, and etc. You may choose the presentation style (oral or poster) when you submit an abstract. However, please understand that the congress president will make a final decision on the presentation style, presentation session, as well acceptance/rejection.
Notification of acceptance/rejection will be sent to the first author by email in the early of December, 2024.

Abstract Submission / Confirmation / Modification / Deletion of submitted abstract & Additional submission

Abstract Submission has been closed.
Thank you for your submission!

Inquiries for Abstract Submission

c/o Japan Convention Services, Inc.
Daido Seimei Kasumigaseki Bldg.
1-4-2, Kasumigaseki, Chiyoda-ku, Tokyo,
100-0013, Japan
E-mail: endai-jsmo2025[A]convention[D]co[D]jp( Please change [A]to @ and [D] to . )