The 79th Annual Meeting of the Japanese Cancer Association

English

Secretariat

Department of Molecular Pathology,
Institute of Biomedical & Health Sciences Hiroshima University
1-2-3 Kasumi, Minami-ku, Hiroshima City, Hiroshima, Japan 734-8553

Congress Secretariat

Japan Convention Services, Inc. Kansai Branch
Keihanshin Yodoyabashi Bldg. 2F 4-4-7, Imabashi, Chuo-ku, Osaka 541-0042 Japan
E-mail: jca2020[A]convention[D]co[D]jp( Please change [A] to @ and [D] to . )

Instruction for Chairpersons and Speakers

Invited Sessions: Instruction for Chairpersons and Speakers

All speakers are requested to make their presentation material in English.
JCA-AACR Joint Symposia, Core Symposia, Panel Discussion, International Sessions and Symposia are presented and discussed in English.
Official Language for Special Symposia, Special Programs, and Symposia on Specific Tumors is Japanese.

For Chairpersons

  1. All chairpersons are requested to be seated on the Next Chairpersons Seat in the lecture room, no later than 15 min. prior to the session starts.
  2. Session composition is to be controlled by the chairpersons. Chairpersons are asked to ensure all sessions start and finish punctually as scheduled. Additional remarks, discussions and proceedings will be left entirely up to chairpersons' decisions.
  3. In case that the previous session finished earlier than scheduled, please wait to commence your session until the scheduled time comes.

For Speakers

  1. The presentation schedule is informed by the secretariat prior to the meeting. All speakers are asked to keep to the allocated presentation time.
  2. Only computer presentations will be available for the oral sessions. No slides or OHP shall be used.Please prepare presentation data in English.
  3. The 2nd slide should be the COI disclosure in your presentation. See the details on the annual meeting website.
  4. Audio-Visual Materials
    1)
    Please save your data either in CD-R or USB memory device, and deliver it to the PC Center. Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are required to bring your own PC.

    * For those wishing to show a movie, please bring your own personal computer. You are also required to make sure to check that your data has not been infected by any virus in advance by using the latest version of the security software.

    2)
    Please review your data at the PC Center, and check whether all the data are shown properly.
    3)
    Even if you use your own PC, you are required to check your presentation data at the PC Center and bring your PC to the operation desk in the session room no later than 30 min. prior to the session starts. Following the conclusion of your session, we will return your PC at the operation desk. Please come to the operation desk promptly to claim your PC.
    4)
    If you need any assistance with the set-up, please do not hesitate to ask for the assistance at the PC Center.
    5)
    When you are next one in line to give your presentation, please be seated on the Next Speakers Seat.

  5. The PC Center will be open during the following hours. Speakers are requested to present their data at least 45 min. prior to their presentation starts. If your session is the first one in the morning, you are advised to bring your presentation data the day before the session is scheduled.

    PC Center
    Place: PC Center 1 3F Foyer at RIHGA Royal Hotel Hiroshima
    PC Center 2 6F Foyer at MIELPARQUE Hiroshima
    Time: Oct. 1 (Thu.) 8:00～17:00
    Oct. 2 (Fri.) 8:00～17:00
    Oct. 3 (Sat.) 8:00～18:00

Guidelines for Computer Presentations

All the oral presentations are to be made on the PC, and all the speakers are requested to make their presentation data in English.
Please save your presentation data following the guidelines below, and save either on a CD-R, or on a USB flash drive.
Windows is the only operating system available for the presentations. If you have prepared the presentation data on a Macintosh, you are advised to bring your own PC.
For smooth progression of the sessions, speakers are requested to follow the guidelines.

  • If you have prepared the presentation data on a Macintosh, you are advised to bring your own computer.
  • The 79th Annual Meeting of the Japanese Cancer Association will not be responsible for any troubles caused by the operation or actions that do not follow the guidelines.

For speakers bring their own presentation data

OS and Applications

OS: Windows 10
Applications: PowerPoint 2010 / 2013 / 2016 / 2019

Monitor Size (Resolution)

XGA (1024 x 768)

* Please check in advance that all the data appear properly under the specified conditions.

Backup Data

Please bring backup data to the meeting site if at all possible.

Font

Please use default-setting fonts of Windows 10.

Data Volume

Invited Sessions: maximum 5GB
Oral Sessions: maximum 1GB
Please write file names in the following manner:
"Abstract number_ Speaker's name "

Movies

For those who wish to show a movie, it is recommended to bring their own PC to run the presentation slide.
Movies should be prepared in Windows Media Player for Windows users.
Movie data should be saved in the same folder as your presentation data.

  • Note for video files
    For Windows users, please bring a video file that can be played using a codec that can operate on a 10 operating system and Windows Media Player 12 in their default settings (video files are recommended to be mp４ or WMV formatted).
Screen ratio

4:3

Audio

Sound function will be available.
Please notify the PC Center staff that your presentation data contains audio files.

Presentation in the session rooms

An LCD monitor, a keyboard and a mouse are available on the podium. When you come up to the stage, your first slide will be projected on the screen automatically. Any following operations must be self-operated by the speaker. For those who wish to have an operator for PC handlings, please ask for it at PC Center.
Please refrain from using Presenter view.

Data Deletion

All data saved into the server will be completely deleted upon the completion of Annual Meeting.

For Speakers bringing their own PC

Even if you use your own PC, you are required to check your presentation data at the PC Center and bring your PC to the operation desk in the session room no later than 30 min. prior to the session starts.

  • Please bring an AC adapter for your PC.
  • Only Mini D-sub 15 pin and HDMI are available for cable connection on site. Make sure your own machine supports this type of connection, or prepare a right connector to hook up your laptop. Please cancel your screen saver, power saving, and password setting in advance.
  • Please prepare backup data with USB flash drive.
  • Your laptop computer should be newer version than Windows 7 and Macintosh OSX 10.5.

15 pin Mini D-sub / Examples of external / connector attachments

15 pin Mini D-sub / Examples of external / connector attachments

Inquiries

For any inquiries, please contact the secretariat:
jca2020[A]convention[D]co[D]jp( Please change [A] to @ and [D] to . )

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