Presentation Slide Template

For this congress, we have prepared a presentation slide template (PowerPoint) for use in academic presentations.
We strongly encourage you to actively use this template.
Please note that a Conflict of Interest (COI) disclosure slide is also included in this template.

Disclosure of Conflicts of Interest (COI)

All presenters are required to disclose any conflicts of interest (COI) related to their presentation using the designated format specified by the Congress.
Please include a COI disclosure slide at the beginning of your presentation, or immediately following the slide introducing the presenter(s).
For poster presentations, the COI disclosure must also be clearly displayed on the poster.
The designated COI disclosure slide template can be downloaded from the presentation slide template link above.

Session Language

Session Language	Slide Language	Presentation Language
Japanese	Japanese or English	Both the chair and presenters will conduct the session in Japanese.
English	English	Both the chair and presenters will conduct the session in English.
Mixed Japanese‒English Session	Japanese or English	The session will primarily be conducted in Japanese by the chair and presenters. Presentations by overseas speakers will be delivered in English.

Time Allocation

Session Type	Presentation Time	Q&A Time	Discussion
Oral	6 min	1 min	None
Mini Oral	4 min	1 min	None
Sessions other than the above	To be determined for each session	To be determined for each session	To be determined for each session

For Oral Session Presenters

On the Day of Your Presentation

a.

Please visit the PC Preview Desk to check and submit your presentation data* at least 30 minutes before your schedule session.

* Please be assured that the congress secretariat will completely delete the submitted data after the session.

b.

Please be seated at the designated "Next Speaker's Seat" 10 minutes before your presentation.

c.

All session rooms are equipped with PC installed with Windows 11 and Microsoft PowerPoint 365. Please use them to prepare your presentation deck.

d.

Please name your presentation file as follows: "Presentation Number_YourName".

e.

All slides are recommended to be widescreen (16:9) formatted.

f.

Presentation length of Joint Sessions, JGCA Academic Sessions and International Sessions are provided individually.

PC Ready Desk.

Location: Theater on the 1st floor of Okinawa Convention Center and Ginowan City Gymnasium

Opening Hours

Wednesday, 4 March	1:30 p.m. - 5:00 p.m.
Thursday, 5 March	7:30 a.m. - 6:00 p.m.
Friday, 6 March	7:30 a.m. - 3:00 p.m.

Since the PC Ready Desk could be quite busy in the morning, presenters who have in the morning session are advised to come to the desk with time to spare.

For Presenters who will be Bringing the Presentation Material (USB flash memory)

Bring your presentation data on a Windows-readable USB flash memory.
Please check the layout of your presentation slides at the PC Ready Desk.
Upon preparing your presentation data, please keep in mind the following:

a.

Create or edit your presentation data using OS Windows 11/ Microsoft PowerPoint 365.

b.

Use the following fonts to avoid character corruption: Arial. Arial Black, Century

c.

Save only a single final version of your presentation file on USB and make sure there are no other files or data on the media.

d.

Check the data on a different computer to make sure that the presentation data works properly.

e.

If you have a video on your presentation, please prepare the one that can play with the codecs included in Windows Media Player.

f.

Be sure to bring your back-up data with you.

g.

Check your data with the latest Virus Scanner in advance.

For Presenters who will be Bringing Your Own Laptop

a.

Bring your laptop (Windows / Macintosh) and its AC adapters.

b.

Ensure that it is compatible with the HDMI or the D-sub 15 pin.

c.

All energy-conserving functions such as power-saving setting should be disabled on PCs to be used in the presentation.

d.

Do not use presenter view for the presentation.

e.

Make sure to prepare and bring backup of the presentation data on or USB flash memory, even if you are using own device for your presentation.

f.

After stopping by the PC Ready Desk, please come to your session room at least 20 minutes prior to your session start to drop off your PC to the AV operator. Please don't forget to pick up your PC after your presentation.

g.

Monitor, keyboard and mouse will be set on podium.

For Oral Presenters

For inquiries about registering your Oral data, please contact: jgca[A]mdpj[D]jp( Please change [A] to @ and [D] to . )

1)

a.

Oral will be presented on-site, but please register your presentation slide data in advance.
Details on how to register data will be provided to eligible professors.

b.

Speakers will be asked to come to the Oral session room and present their data in an oral presentation format using a PC. The PC on the podium in the presentation room will be loaded with the registered data, and you will be asked to start up your own data for your presentation.

c.

Please note that you are not allowed to bring your own PC or to modify or replace your presentation data at the venue on the day of your presentation.

2)

Preparation of Presentation Data and Registration

Language of the slides	English
Maximum number of slides	15 pages (including cover page and COI disclosure slides)
Maximum registered data capacity	200MB (No sound recording is required for oral presentations, but video and audio may be used. (e.g. surgical videos)) (Animation is not allowed)
Slide ratio	16:9 (recommended) * Slides can also be registered in 4:3 but will be projected smaller than in 16:9.
Duration of Presentation	(Oral) Duration of Presentation: 6 minutes Duration of Q&A:1 minute (Mini Oral) Duration of Presentation: 4 minutes Duration of Q&A:1 minute

For Poster Session Presenters

On the Day of Your Presentation

a.

The Venue and Timetable for Poster Sessions are as follows:
Location: Poster Venue (Exhibition Hall of the Okinawa convention hall)

Timetable:

	Thursday, 5 March	Friday, 6 March
Mounting/Viewing	8:00 - 15:10	8:00 - 13:40
	15:20 - 15:50	13:50 - 14:20
Removal	16:00 - 19:00	14:30 - 16:00

* Please be advised that any posters remaining after the end of removal time above will be disposed by the secretariat.

b.

Poster Numbers assigned by the secretariat are indicated in the upper left of the poster panels. Please find the panel with your Poster Number and put up posters.

c.

Presentation format and time
Presentation and discussion take place in front of each poster. Follow directions of the chair for the time of your presentation and keep to the time strictly.
Please wear the ribbon for presenters in a place visible to others.

Poster Details

Please prepare your poster, including the Poster Number area, title, presenter’s name, affiliation, and main text, so that it fits within 160 cm in height and 90 cm in width.
The upper-left space measuring 20 cm high × 20 cm wide is reserved for displaying the Poster Number and must be left blank.
The Poster Number will be prepared by the secretariat and displayed on the poster panel in advance.
Please confirm your Poster Number and mount your poster on the corresponding panel.
(Push pins will be provided by the secretariat.)
The mounting, viewing, presentation, and removal times are as indicated in the timetable separately provided.
Posters remaining after the designated removal time will be disposed of by the organizing secretariat.
There will be no poster awards.
Please disclose any Conflicts of Interest (COI).
COI information may be included within the poster body or displayed at the bottom of the poster.

Poster Template

When using the official poster template (PowerPoint), please do not change the layout or aspect ratio of the template, and ensure that the poster is printed at 160 cm in height and 90 cm in width.
If you do not use the official poster template, the layout and format are flexible, provided that the poster fits within 160 cm high × 90 cm wide.
A poster printing service is also available.
Please refer to the congress website for details.

Poster Layout Example

The figure shown is an example of poster composition.
The arrangement of the title, presenter’s name, affiliation, and main text is not restricted, as long as the poster fits within 160 cm in height and 90 cm in width.
Please ensure that COI information is clearly indicated, either within the poster body or at the bottom of the poster.

For Chairs

Chairs of Oral Session

Please be seated at the "Next Chair's Seat" in your session room at least 10 minutes prior to the start of your session.